TERMS AND CONDITIONS OF USE FOR THE SCHOOLS HR CO-OPERATIVE LTD

 

Effective Date: 25 May 2018

 

Last Update: 09 May 2018

 

General Terms and Conditions of Use (the “General Terms”)

 

Definitions


“We”, “Us” and “Our” means The Schools HR Co-operative Limited (“The SHRC” or “SHRC”) and should be construed accordingly.
“The Website” or “Our Website” refers to www.schoolshrcooperative.co.uk
“You” and “Your” refer to any individual accessing the website.
“The Services” or ‘Our Services” refers to any of our services which may assist you with your job search, assist your recruitment needs, or enable you to access additional content on our website.
“User Account” refers to any account on our website that you may register, or be registered for, in order to use certain aspects of our Services.


Put Simply: These definitions clarify how to interpret certain phrases used in our terms and conditions and who we are referring to. 


 

1. Terms of Use


Each time you access our website, www.schoolshrcooperative.co.uk, you are deemed to have accepted these General Terms, our Privacy Policy, our Cookies Policy and any relevant Additional Terms and Conditions that govern your use of The SHRC website and our provision of services.

Our Privacy Policy (which includes our Cookies Policy), is incorporated in these General Terms. Our Privacy Policy governs our use of personal information that we collect from you, as a result of your use of our website and services. Please click here to view our full Privacy Policy.

Additional Terms and Conditions (the “Additional Terms”) apply to some aspects of our website and/or services. These Additional Terms should be read in conjunction with these General Terms, and can be accessed here:

 

Additional Terms and Conditions – SHRC Recruitment Services for Recruiters (Educational Establishments and Other Employing Organisations) 


Additional Terms and Conditions – SHRC Recruitment Services for Candidates

 

Please ensure you read these General Terms, our Privacy Policy, our Cookies Policy and any relevant Additional Terms before using our website and services. If you do not agree to these Terms and Conditions, please do not register on, or use our website. 

 

Put Simply: These terms explain the conditions that you must follow when you use our website and services, and provide details of how we use the information you provide to us. 

 

2. Registered Office


This Website is owned and operated by The Schools HR Co-operative Limited (SHRC). We are registered in England and Wales under the company number 8004727. Our Registered Office and trading address is:
The Schools HR Co-operative Ltd, Unit 1 Britannia Court, The Green, West Drayton, Middlesex, UB7 7PN

To contact us with a general enquiry, please complete our Contact Us form, or contact us by phone on 01895 717 499.

 

Put Simply: This is who we are and how to reach us.


3. Information You Provide to Us


Certain aspects of our services will require you to provide us with personal information by means of registering for a User Account, completing an Application Profile, or submitting an Application Form. We will use the information you provide to aid the job seeking process and/or the recruitment process, and their associated administrative functions. We will process any personal information, which you provide when using our services, in accordance with data protection legislation. Our use of the information you provide is governed by our Privacy Policy.

You agree that all information provided by you, and any other material you submit, on the website:

a) Is accurate and complete, and maintained and updated accordingly. If you wish to make changes to your User Account, or the details contained in it, you can do so at any time by visiting the ‘My Account’ or ‘Settings’ page while logged in on the Website.
b) Does not include any material that is false, misleading, defamatory, discriminatory, threatening, offensive, abusive, likely to cause someone anxiety or distress, encourages violence or racial or religious hatred, blasphemous, pornographic, in breach of confidence, in breach of privacy, unlawful, harassing, libellous, abusive, threatening, harmful, vulgar, obscene, or otherwise objectionable.

You must also not post or upload material which is technically harmful; including, without limitation, computer viruses or other malicious software (malware).

If at any time we suspect that a user account has been used for improper purposes; specifically, but not limited to, the creation or submission of a user account, application profile or application form, for fraudulent reasons, we reserve the right to act as detailed below in our Suspension and Termination clause.

Transfer outside of the European Union (EU): Limited aspects of personal data, which you supply to us, will be transferred to our third-party service provider outside of the EU for the purpose of providing certain aspects of our services, specifically relating to email communications for Job Alerts by Email, and administrative notifications associated with the recruitment process. Full information on the transfer of information can be found in our Privacy Policy.

 

Put Simply: You will need to give us some personal details to register with us, create an application profile, or apply for a job that we have advertised; or in the case of our business customers, access additional content and/or functions on our website.
We ask that you make sure the information you provide to us is correct, and non-offensive or harmful in any way. We use a third-party provider outside of the EU for email related communications relating to our services. Some of your personal information may be shared securely with this provider. 

 

4. Passwords and security


In order to register with our website, and to sign in and access your user account on our website, you will need to use a username, which will be your email address, and a password that meets our minimum password strength requirements. You will be solely responsible for the security and proper use of your password which we would recommend remains confidential at all times. Please notify the SHRC immediately of any suspected breaches in the security of your account. We do not accept any liability for any unauthorised or improper use or disclosure of your password or username.

As required by data protection legislation, we take the security of your data, and data stored in the website and its databases, very seriously. As such, we employ various security measures including but not limited to, reCAPTCHA authentication and TLS/SSL encryption. We also ensure that all data handled by SHRC is done so by trained personnel, using devices with the most up to date security updates and antivirus programs.

 

Put Simply: You are responsible for keeping your account details safe, and for notifying us if you are worried someone else may be able to access your account. We have taken steps to help you keep your account access details safe on our website.  

 


5. Information on the website


While we make every effort to ensure that all the information on our website is accurate, complete and as up to date as possible, this cannot always be the case. Some of the information on our website is supplied to us by third parties, or organisations using our Services, and we are not able to check the accuracy, completeness or relevance of all information provided.  SHRC does not accept any liability arising from any inaccuracy or omission in any of the information on our website. We will not accept any liability for any of the information which has been supplied by third parties, or organisations using our services.

 

Put Simply: We do our best to make sure the information on our website is correct but we do not accept liability if an error appears. 


 

6. Third-party website Links (“External Websites”)


Our website may contain links to external websites which are owned or controlled by a third-party and not SHRC. Where external website links have been published as a part of any of the content of our website, we do not accept any responsibility or liability in respect of the content of third-party websites, and we warn you that you access such external resources or websites at your own risk.

 

Put Simply: Our website contains links to content outside of the SHRC website, and we are not responsible for these external websites or the content of them.


 

7. Intellectual property and permitted use


We are the owners or licensees of the intellectual property rights for the SHRC and all related services and materials pertaining to the same. You agree that you will not use the website for commercial purposes without our prior written consent, and that you will not copy, reproduce, distribute, republish, download, display, post or transmit in any form or by any means any of the content of the website without our written consent.

While we do allow the use of extracts from our material for personal non-commercial use, we do expect that any such use will not be used for illegal or defamatory purposes. We reserve the right at any time to request you remove any material which we deem to have been used inappropriately.

 

Put Simply: Our website, and the contents of it, should not be used for unauthorised commercial (business) purposes. Commercial customers must agree to the relevant applicable Additional Terms and Conditions to use our website and services for business.   


 

8. Interruption and omissions in service


While we try to ensure that the standard of the website remains high, and to maintain the continuity of it, the internet is not an inherently stable medium, and errors, omissions, interruptions of service and delays may occur at any time. We do not accept any liability arising from any such errors, omissions, interruptions or delays, or any ongoing obligation or responsibility to operate the website (or any part of it), or to provide the services offered on the website.

We will not be liable or responsible for any failure to perform, or delay in performance of, any of our obligations under these General Terms, any Additional Terms, or any related contract between us that is caused by any act, event, non-happening, omission or accident beyond our reasonable control including, without limitation, the following:


- strikes, lock-outs or other industrial action;
- civil commotion, riot, invasion, cyber-attack, terrorist attack or threat of terrorist attack, war (whether declared or not) or threat or preparation for war;
- fire, explosion, storm, flood, earthquake, subsidence, epidemic or other natural disaster;
- impossibility of the use of railways, shipping, aircraft, motor transport or other means of public or private transport;
- interruption or failure of utility service; including the inability to use public or private telecommunications networks;
- the acts, decrees, legislation, regulations or restrictions of any government.

Our performance under any Terms and Conditions or any related contract between us is deemed to be suspended for the period that the unforeseen event(s) continue, and we will have an extension of time for performance during that period.

 

Put Simply: We do not accept liability where an event that is outside of our control occurs. 


 

9. Suspension & termination
 

It is our absolute discretion to terminate your account on our website, at any time without notice and without liability to you or any third-party. We may terminate your account for any reason which we deem appropriate which includes, but is not limited to: any use of your account for illegal activities and/or purposes, use for harassment or any use of your account for unintended purposes. The reasons for any termination of account will remain our purview to decide. We may also remove and discard any information you provide to us, at any time, without notice and without liability to you or any third-party, and for any reason, including, but not limited to, any breach of our General Terms and Additional Terms.

Where there is a breach of these General Terms and any applicable Additional Terms, the rights described in this paragraph are not the SHRC's only remedy and we may take any other action we reasonably deem appropriate in connection with such a breach.

 

Put Simply: We reserve the right to suspend your user account or terminate your access at any time. We may also permanently delete information you have provided to us, at any time.

 

10. Changes to our website and/or services


From time to time we may make changes to our website and/or services. These changes may include: modification, suspension, cessation or launch, of any part of our website and/or services. We reserve the right to implement such changes, at any time, with or without notice. We are not liable to you or to any third party for implementing such changes.

 

Put Simply: We reserve the right to make changes to our website or services at any time. 


 

11. Validity of our Terms and Conditions and applicable Law and Jurisdiction


These General Terms, any applicable Additional Terms, other policies referred to within these terms, and any agreements entered into through the website, constitute the entire agreement between you and us in relation to your use of our website and service.  

The website is governed in accordance with the law of England and Wales. You and we agree that any claim brought by you arising from, or related to, the use of the website and/or services, shall be subject to the exclusive jurisdiction of the English Courts.

If any part of these terms and conditions is found to be unlawful or unenforceable this shall not affect the validity of any other part or provision or these terms.

These Terms and Conditions in this agreement in its entirety supersede any existing prior agreements.

 

Put Simply: Our Terms and Conditions are a contract between you and us. If there is a legal dispute, this will be settled in court in accordance with English Law. 


 

12. Changes to our Terms and Conditions


We may revise these General Terms, the Additional Terms and/or accompanying policies from time to time. When revisions occur, we will post the revised version with an updated “Last Update” date. If a revision, at our discretion, is significant, we may also notify you by other means such as sending an email or posting a notice on our website. We reserve the right to determine the appropriate form and means of providing you with notifications of revised Terms and Conditions.

 

Put Simply: We will let you know about changes to our Terms and Conditions. Our method of notification will vary depending on the nature, and significance of these changes. 

 

 

Additional Terms and Conditions – SHRC Recruitment Services for Candidates (the “Additional Terms for Candidates”)

 

Definitions


“We”, “Us” and “Our” means The Schools HR Co-operative Limited (“The SHRC” or “SHRC”) and should be construed accordingly.
“The Website” or “Our Website” refers to www.schoolshrcooperative.co.uk
“You” and “Your” refer to the individual accessing the website.
“The Services” or ‘Our Services” refers to any of our services which may assist you with your job search, assist your recruitment needs, or enable you to access additional content on our website.
“User Account” refers to any account on our website that you may register, or be registered for, in order to use certain aspects of our Services.
“Candidate” and “Job Seeker” refers to any individual interested in, or using our website and services to assist with your job search. 
“Recruiter” and “Recruiting Organisation” refers to any organisation using our services to assist with their recruitment needs. 

 

Put Simply: These definitions clarify how to interpret certain phrases in our terms and conditions and who we are referring to. 


 

1. Additional Terms for Candidates

 

These Additional Terms for Candidates set out the information applicable to you if you access and use our website, www.schoolshrcooperative.co.uk, for the purpose of job seeking and associated activities, and any career related service that is offered at www.schoolshrcooperative.co.uk. These Additional Terms for Candidates should be read carefully, in conjunction with our General Terms, before using any part of our website for job seeking purposes and associated activities, and/or before using any of our career related services. By using our website for such purposes, you are deemed to have accepted the General Terms, these Additional Terms for Candidates, our Privacy Policy, and our Cookies Policy.

 

Put Simply: These Additional terms and the General Terms apply to you if you use our website to search, receive notifications, and/or apply for jobs we advertise on our website.


 

2. Scope of services for Candidates

 

Our website and services can assist you in various job seeking related activities. Your access to certain services, is determined by your registration status, and certain aspects, are determined by the recruiters preferred application method and/or recruitment process.

Services available without registration

In the absence of a registered user account, you may access information published on our website, and browse job advertisements. In some instances, you may be able to download or request an application form or pack for a specific job, and submit your application directly to the recruiter, without the need to register on our website.

 

Services that require basic registration

The following services require you to complete basic registration for a User Account on our website:

Saved Searches – You can save your job search criteria to your user account. This means that you can return to the website and run a job search based on your preferred criteria, by clicking the ‘Run Search’ button, in the ‘Saved Searches’ section of your user account.

Job Basket – This feature applies only to jobs advertised by recruiters who use the online application system. Jobs are automatically saved to a job basket in your user account when you click the ‘Apply Online Now’ button on applicable vacancy listings (“listing”). This means that you can access the vacancy listing from your user account, providing the listing(s) has/have not closed.  

 

Services that require full registration

The following services, require you to register for a User Account, and provide further personal information, including information relating to your career history, by completing your Application Profile on our website:

Job Email Alerts – You can subscribe to receive job email alerts from our website. This means you will receive regular email notifications about new vacancies which match your specified criteria. Your job email alert preference can be managed from your user account. 

Application Profile – You can create an application profile which will consist of your personal information and career history related information. You can use your application profile to apply for jobs advertised on our website, using the online application form method, where this is the recruiter’s preferred method of application. This means that certain aspects of the information stored in your application profile, will be transferred to the online application form, and made available to the respective recruiter, when you ‘Submit’ your online application form. 

We reserve the right to temporarily or permanently restrict the data volume for uploads of data, and storage capacity in your application profile, especially if necessary due to technical reasons, for example in order to maintain or optimise the service.
 
Application History - This feature applies only to jobs advertised by recruiters who use the online application system. Applications you have submitted for vacancy listings on our website are stored on our system for one year. This means that you can access your application history by viewing the ‘Application History’ section of your user account.

The services described above require you to provide us with your personal information. The information you provide, and our use of it, is governed by the General Terms, these Additional Terms for Candidates, our Privacy Policy and our Cookies Policy.

Please read our Privacy Policy and Cookies Policy carefully for full information on:

- What personal information we collect from you
- How we collect this information
- Why we collect this information and how we use it
- The lawful basis on which we process this information
- How we store your information and how long we retain it
- Who we share your information with and why we share it
- What rights you have for accessing and removing this information 


Put Simply: There are different services and/or functions available through our website. Registration is essential for access to certain services and/or functions and you will need to provide us with your personal information to register. Certain aspects of your personal information are shared with or transferred to third parties in order to assist a variety of your job seeking activities. You must read our Privacy Policy and Cookies Policy for full details of how we collect, process, store, share and/or use your information. 

 

3. Recruitment Process and Decisions

 

The SHRC Jobs page on our website is offered as a job board service for job seekers and recruiting organisations. This means that the application method, recruitment process and recruitment selection decisions, relating to vacancies advertised on our website, are determined by the recruiting organisation and not by us, with the following exclusion: vacancies advertised for job openings within the SHRC group. Such vacancies would be placed under one of the organisation’s services: ‘The Schools HR Co-operative’, ‘SIMS for Schools’, or ‘Governor Support Service’.

 

APPLICATION METHODS

 

Online Application Forms - Recruiting organisations may choose to advertise a vacancy and request job seekers to submit their application using the online application form provided through our website and services. If you want to be considered for such positions, you are advised to complete your application profile and submit your application using our online application form, for the desired position.

Application Screening Questions and Automated Decision-Making – All vacancies that use the online application method include an application screening question relating to your eligibility for the vacant post. Recruiters may choose to include additional screening questions, relating to specific experience and/or qualifications that are essential requirements for the vacancy in question. For example, an advertisement for Qualified Teacher vacancy, may include the screening question ‘Do you hold Qualified Teacher Status (QTS)?’ as QTS is a minimum essential requirement for the post. If an applicant response to this question is ‘No’, that applicant would be unable to proceed to the online application form, as they do not meet the minimum essential requirement for the post. Our screening questions use automated decision-making. We provide further information about this in our Privacy Policy. If you have any concerns regarding screening questions, please contact us. 

The information you provide in your online application must be truthful, complete and accurate. A declaration is included in our online application form which, when agreed to on submission of the application form, is considered valid and binding. If you are unable to apply online - please contact us and we will be able to provide you with an alternative means of application. 

 

Recruiters’ Own Application Form - Recruiting organisations may choose to advertise a vacancy and request job seekers to submit their application on a form that they provide to us. If you want to be considered for such positions you are advised to complete your application using the form provided by the recruiter, and submit your application according to the instructions provided in the vacancy listing.

 

RECRUITMENT RELATED NOTIFICATIONS AND CORRESPONDENCE

Recruiting organisations determine how and when job seekers receive notifications relating to applications submitted for vacancies they have advertised on our website. In some instances, recruiting organisations may instruct us to complete the following actions (where applicable) on their behalf:

- Contact you directly, by means of email or telephone, to query or clarify information, where a discrepancy is identified on the application form you have submitted.
- Send email notifications to you regarding a change or update to the information contained in a job vacancy listing, for which you have applied.
- Send email notifications to you regarding the outcome of an application you have submitted, this includes regret letters and interview invitations.
- Administer and analyse skills-based, personality-based and/or behavioural-based assessments.
- Send email notifications to you regarding the outcome of an interview you have attended, this includes regret letters and appointment offer letters. 
- Request references, using the information provided in the reference section of your application form. 


As each recruiter determines the format and frequency of notifications relating to application forms submitted by job seekers, we cannot guarantee that you will always receive a notification regarding the outcome of your application.  

 

SHRC CONSULTATIVE RECRUITMENT SERVICES

In some instances, recruiting organisations may purchase consultative recruitment services from us. Recruiting organisations that purchase our consultative recruitment services may request our support to:

- Review and/or screen job applications submitted, by jobseekers, for their vacancy.
- Complete further vetting and/or suitability checks in line with safer recruitment procedures.
- Develop the format of assessment and selection, and where relevant, administer and analyse assessments.
- Communicate directly with job seekers who have applied for their vacancy, by means of email or telephone, for the purpose of notifications relating specifically to the recruitment process for a particular vacancy.

In such cases where consultative recruitment services are supplied to a recruiting organisation, the vacancy listing would be placed under the organisation name ‘Crinkle Recruitment’ OR will include the following statement within the advert text: ‘This campaign is managed by Crinkle Recruitment’. Crinkle Recruitment is part of the SHRC.

 

Put Simply: A wide variety of organisations use our website and services for their recruitment needs, we therefore, cannot guarantee a standard recruitment process for any vacancy advertised on our website. The application method, recruitment process and recruitment selection decisions, are determined by each recruiting organisation. This applies to all vacancies advertised on our website excluding those advertising job openings within our own organisation.

Our online application method uses automated decision-making to determine your eligibility, and where applicable, suitability for a vacancy, before you can proceed to the online application process.

Recruiters may ask us to provide support beyond simply advertising their vacancy listing, in such cases, we will process certain aspects of your personal information on behalf of the recruiting organisation. Job seekers are reminded to review our Privacy Policy and Cookies Policy for full details of how we collect, process, store, share and/or use your information. 

 

4. Our Liability under these Additional Terms for Candidates

 

The material contained on the SHRC website is for informational purposes only and is not intended to, nor does it, constitute legal or other professional advice or services. You should carry out your own check in respect of any information on the SHRC website and use your own judgement before doing or not doing anything on the basis of what you view. No advice or information, obtained by you from us, whether written or oral, shall create any warranty of any kind, or any other obligation in relation to the materials on the SHRC website, unless expressly stated in writing by us, or required by law.

You expressly acknowledge and agree that we shall not be liable to you or any third party for:

- any action you may take as a result of relying on any information/materials provided on the SHRC website or for any loss or damage suffered by you as a result of you taking such action;
- any dealings you have with third parties (e.g. recruiting organisations) arising from your use of the SHRC website;
- any liability for losses which are not a foreseeable or likely consequence of (i) your use of the SHRC website, or (ii) a breach by us of these Terms and Conditions.

You expressly acknowledge and agree that:

- we are not responsible for any difficulty you may experience accessing the SHRC website because of any event outside our control (e.g. the performance of your internet service provider, your browser and/or operating system and any incompatibility with our website and/or services.)
- it is our recommendation that at regular intervals you use the appropriate button to save changes to your application profile and/or online application form, and account to avoid any potential data loss. We will not take any responsibility for the loss of any data resulting from any failure on your part to use the features and functions of the website to their full effect.
- our website and services rely, in part, on software to work. While we monitor the SHRC website and services, and attempt to fix bugs promptly we do not guarantee that the SHRC website, and/or services will be error free, available all the time and/or free from viruses.

 

Put Simply: While we aim to provide the full features and functions of our website and services, we cannot always guarantee this will be the case, and we are not liable if our website and services are unavailable to you, at any time, under certain circumstances.  

 

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